The Command Center for Your Appraisal Practice
Orders. Routes. Invoices. Reports. Prospecting. Run the business side of your practice from one place. Built for appraisers, not IT people. Sign in, see your orders, send an invoice - that's day one. Every feature you'll find started as an appraiser saying "I wish I could..." - and 150+ of those wishes are already built in.
Because I'm tired of the chaos.
You Know This Feeling
Losing track of orders buried in email and spreadsheets
Hunting for client information every time they call
Missing deadlines because nothing's centralized
Driving out of your way because you planned your route on the fly
Chasing payments 45-60 days after you complete work
Paying for software that hasn't been updated in years
Your team constantly asking "what do I do next?"
Cobbling together 5 different tools just to run your practice
Losing track of mileage deductions because logging every trip is a pain
Piecing together what you owe your contractors every month
Scrambling every January to put together 1099s from scattered records
Wondering if something is falling through the cracks
Writing the same types of narratives from scratch for every report
UAD 3.6 is coming and you're not sure where to start preparing
After 25 years of building expertise, your practice is worth $0 the day you walk away, because nothing is documented, nothing transfers, and without you, there is no business
100% Appraiser-Focused
Every feature is designed for appraisers managing their own practice, whether you're solo or running a team. No features built for AMCs or lenders that you'll never use.
One Flat Price. Unlimited Users on Team.
Flat monthly pricing: $99 solo, $199 for your whole team with unlimited users. No per-user fees. Team adds payroll, team permissions, and the QC review queue.
Mobile-Friendly
Your office is your truck. Appraiser Machine works as well on your phone as your computer.
AI Built In, Not Bolted On
Report narratives, photo analysis, property data lookup, voice dictation, and a business assistant that knows your orders, invoices, inspections, and mileage, and remembers your conversation so you can ask follow-ups without restating context. All powered by AI and included with every plan. Not an add-on. Not a roadmap item.
Simple
If you can send an email, you can use this. No training manuals. No complicated setup.
Get Ready for UAD 3.6
A searchable UAD 3.6 reference library in your dashboard covers C1-C6/Q1-Q6 ratings, old-to-new field mapping, inspection methods, and common mistakes. Ask AI answers your UAD 3.6 questions in plain English.
Your Wish List Is Our Build List
Every feature in Appraiser Machine started with a working appraiser saying "I wish I could..." - and 150+ of those wishes are already built in. We're just getting started, and the next one could be yours.
I wish I could just forward an order email and have it turn into an order.
I wish my mileage tracked itself, tied to the order - so I'm not rebuilding a logbook every April.
I wish I could text my whole day's route to my phone so I'm not fumbling with Maps between inspections.
I wish my clients could check their own order status without calling me.
I wish I could send one invoice covering three orders for the same lender.
I wish overdue clients got reminders without me making the awkward call.
I wish new orders would route to whichever appraiser on my team is closest and has the bandwidth.
I wish my assistant could run statuses, follow-ups, and invoicing without me holding her hand.
I wish I knew which clients were actually worth bidding on.
I wish I could see whether the report I just sent has been opened or paid.
Got an "I wish I could..." of your own? Tell us. It goes on the list - and the good ones get built.
Send us your wish list →Why Appraisers Are Switching
We built Appraiser Machine because we saw the gap.
21-day free trial. Card required to start. Cancel anytime. 30-day money-back guarantee.
AI That Actually Helps You Write Reports
AI report preparation built into your practice platform. Dictate your field notes. Get polished narrative drafts. Paste into your report software. Done.
AI Narrative Generator
Speak or type rough field notes - AI drafts polished narratives for 13 report sections. Smart Copy formats output for your report software or plain text.
Drafts for 13 report sections
AI Photo Analyzer
Upload inspection photos - AI classifies rooms, detects materials, and suggests UAD condition (C1-C6) and quality (Q1-Q6) ratings. Review, confirm, move on.
C1-C6 and Q1-Q6 suggestions
AI Property Data
One click pulls 35+ property fields from county assessor records - year built, GLA, lot size, room counts, foundation, roof, and more - with source links and confidence scores.
35+ fields auto-populated
Nobody should have to type everything twice. We make AI do the heavy lifting so you can focus on what you're actually good at - appraising.
See the full AI Report Prep breakdown
See Every Order at a Glance
From the moment someone requests a quote to the day you get paid, Appraiser Machine tracks everything. No more digging through email to find order details. No more wondering what's due when.
- Visual pipeline shows every order by status
- Find any order with smart filtering and search
- Rush order flagging so urgent work never gets missed
- Bid tracking with win rate analytics: know which clients are worth bidding on
- Quote pipeline board: drag quotes through stages from draft to accepted
- Quote-to-order conversion in one click, with decline tracking and reminder emails
- Google Maps, Street View and Zillow links on every quote and order, and message tokens that drop the property link into a fee request
- Separate tracking for Lender, Private, and Commercial work
- Multiple report types per order (e.g., 1004, 1073, 1025, 1007, GP, and more)
- Your own file-number pattern: set the format once, office prefix included, and every order follows it
- Lead source tracking: 12 sources with analytics pie chart
- Email import: forward order emails, AI creates orders automatically
- Dispatch rules route orders by client, type of work, Coverage Area, distance, and capacity, with a sandbox to test rules before they go live
- New Order form saves your progress as you go: answer the phone, come back, pick up where you left off
- Built-in revision tracking with full history and automatic notifications
- Customizable dashboard: drag and drop to show, hide, or rearrange sections
- Unscheduled order alerts flag orders missing inspection dates
- Smart Order Creation: paste an MLS listing, drop in a PDF, or type an address. AI extracts property details and pre-fills your order
- Custom fields: add your own tracking fields for estate, divorce, tax appeal, or any order type
- Client portal: send a private link so clients can check order status and view invoices without calling you
- Delegate with confidence: your assistant can manage statuses, follow-ups, and invoicing from the same dashboard
Smarter Routes for Every Inspection Day
Your truck is your office. You probably drive 20,000+ miles a year for work. The Route Optimizer pulls in your day's inspections, finds the fastest route using real-time traffic data, warns you about scheduling conflicts, and tracks every mile automatically - tied to the order it belongs to. One tool. Every day.
- Import today's inspections with one click - orders and calendar events combined
- Traffic-aware routing that accounts for rush hour, not just distance
- Scheduling conflict detection - red warnings if you'll miss an appointment window
- Automatic mileage logging at the current IRS rate - every trip tied to the order it belongs to, no end-of-year logbook reconstruction
- "Text My Route" - every stop texted to your phone with one-tap Google Maps navigation
- Replaces a separate mileage app and the paper logbook. Mileage lives with the order, not in another tool.
Professional Invoices. Online Payments. Money in Days, Not Weeks.
Create beautiful, professional invoices. Send them with a payment link. Get paid by credit card while you're still driving home from the inspection. No more "the check is in the mail."
- Professional PDF invoices with your logo and branding
- Multi-order invoicing: batch select orders, create one invoice
- Split-client invoicing: combine orders from different clients on one invoice
- One-click payment links - clients pay online by card
- Stripe refunds: issue full or partial refunds from the invoice page
- Automatic tracking: sent, viewed, paid, overdue
- Stripe integration - money goes straight to your bank
- Automated payment reminders that escalate - no more awkward follow-up calls
- Bulk collection reminders: send overdue notices to multiple clients at once
- Auto-delivery emails: mark a report delivered, client gets a branded email with a pay-now link
- Customizable email templates: rich-text editor with merge variables and live preview
- Private clients pay in days, not weeks: online payment links make it easy
Send the Report. Know It Arrived. See It Opened.
Email the finished report straight from the order as a branded message with a personal download link for each recipient. Then stop wondering: the order shows you whether each person received it, opened it, and downloaded it.
- Send from the order: pick recipients, add a note, preview the message before it goes
- Per-recipient download links with separate open and download tracking
- Send the PDF or the UAD 3.6 delivery ZIP, whichever your client needs
- Send yourself a test copy first, so you see exactly what the client sees
- Resend, revoke, and expiry controls on every link
- Delivered through an AMC portal or by hand? Record it on the order so the file history stays complete
- Pairs with auto-delivery invoicing: the payment link rides along, so delivery and collection happen in one motion
Engagement Letters for Private Work, Built From the Order You Already Filled Out
Estate, divorce, trust, litigation, pre-listing, and tax appeal work needs an engagement letter from you, not the lender. Assemble one from your own clause library and the order details you already entered, export it to Word or PDF for your review, then track who has signed and who has paid on one board. Drafts are a starting point for your review, not legal advice.
- Built from your clause library and the order you already filled out, so the property, parties, fee, and dates flow straight in
- Choose the purpose (estate, divorce, trust, litigation, pre-listing, tax appeal) and the matching clauses come together
- Four fee structures: flat, hourly, retainer only, or retainer plus hourly
- Retrospective or prospective value-date language added automatically when you set a past or future effective date
- You confirm the value definition, valuation date, and intended use before anything generates, and your firm reviews every letter
- Assembled from your own clauses, not rewritten by AI, so the wording stays exactly what you approved
- Export to Word or PDF; the in-app preview matches the export, with a draft watermark until it is signed
- Add a payment link from Stripe, PayPal, or Square, or pull an Appraiser Machine invoice link in one click
- Track signed status and paid status across every private-work letter on the Engagement board
- Already have your own letters? Upload your wording once and reuse your clauses, or upload a finished letter from any order and track it the same way
Know Everything About Your Clients - Instantly
One central place for every client you work with. Lenders, AMCs, attorneys, private clients - all with complete contact info, order history, and payment terms. When they call, you'll know exactly who they are and what you've done for them.
- Full contact records with notes and preferences
- See every order you've done for each client
- Know who pays Net 30 vs Net 60 at a glance
- Per-client fee schedules, so the right fee fills in when you create their order
- Preferred appraiser lists per client, with a warning when you assign someone else
- Two tiers of client notes: what your appraisers should see, and what stays with the office
- Create new orders for existing clients with their details already filled in
- Track which clients are actually profitable
Never Miss a Deadline Again
See your inspection schedule, report due dates, and availability in one view. Syncs with Google Calendar and Outlook so everything stays in one place. Drag and drop to reschedule. Get alerts before deadlines sneak up on you.
- Company calendar 2-way sync with Google Calendar and Outlook
- Color-coded by order type and status
- Drag-and-drop rescheduling
- Deadline alerts and reminders
- Team calendar view (Team plan)
Stop Revisions Before They Start
Catch the problems before your clients do. Upload your completed report and our AI scans it against 145 residential or 71 commercial quality items, the same things lenders check for. Commercial QC Mode auto-detects commercial orders. AI Contradiction Detection catches internal report inconsistencies. Cross-references the report against your order data and engagement letter automatically.
- AI Pre-Submit QC: 145-item residential checklist (USPAP, FNMA, FHA, VA, fair housing, environmental hazards)
- Commercial QC Mode: auto-detected, 71-item USPAP-based checklist for commercial work
- AI Contradiction Detection: catches GLA mismatches, rating inconsistencies, narrative conflicts across sections
- Engagement letter matching: verifies report compliance against engagement requirements
- Cross-references your report against order data (borrower name, purchase price, loan number)
- Custom checklists for specific clients: scoped to residential, commercial, or both
- Track where revisions come from: internal QC, lender, borrower, or agent
- AI Revision Analyzer: automatically breaks lender revision requests into a checkable action item list so you know exactly what to fix
- Built-in revision templates for common issues (comp challenges, adjustment support, missing data); stop retyping the same feedback
- Revision analytics: see which appraisers get the most revisions, by category, with avg turnaround time
- Dedicated reviewer queue with Pre-Submit QC scores, category badges, and auto-scroll to what needs attention
Your Workfile Builds Itself While You Work
Every time you use an AI tool, your workfile documents it automatically. Narratives, photo analysis, property data, walkthrough results, comp reasoning, all captured silently. When a reviewer asks for your workfile, click one button and hand them a structured PDF. No extra work. No loose files. Documentation that supports your conclusions for every assignment.
- Auto-capture from 6 AI tools: zero clicks, zero behavior change
- Comp decision capture: tag why you selected or rejected each comparable
- AI converts your comp tags into professional reasoning narratives
- One-click workfile PDF: structured, professional, reviewer-ready
- Timeline view shows everything you did on an order, in order
- Voice notes: dictate observations directly into the workfile
- QC integration: workfile completeness checked during Pre-Submit QC
- Complete workfile ZIP download with all files, photos, and analysis
- The protection your license deserves, without the extra work
Stop Losing Private Clients to Your Voicemail
Prospects get an instant appraisal fee, enter their info, and pay to reserve, 24/7, without a phone call. Payment auto-creates a live order in your dashboard with invoice marked paid. Included with every plan.
- Instant pricing engine: set base fees, complexity surcharges, and travel tiers
- Stripe checkout: prospects pay to reserve, money goes directly to your account
- Pay later option: prospects can accept the quote and pay when they're ready
- Not ready to pay? Prospects can email the quote to themselves and pick it up later through a resume link
- Coverage Areas by county or city, with the state attached, plus auto-calculated travel surcharges
- AI Chat widget: conversational quoting with prices from YOUR fee schedule
- Three modes: Form, AI Chat, or Hybrid; prospects choose their path
- A/B split testing: test form variations and see which converts better
- Self-service form builder: create and manage forms from your account dashboard
Ask Your Business a Question. Get a Real Answer.
No more digging through reports or filtering spreadsheets. Just ask the AI assistant what you need to know - by typing or talking - and get an answer pulled from your actual business data.
Ask Anything About Your Business
Type a question like "How much did I bill last month?" or "Which clients owe me money?" and get an instant answer pulled from your real data. No reports to build. No spreadsheets to filter.
Answers from your real data
Talk to It From Your Truck
Tap the microphone and ask your question out loud. The AI listens, understands, and answers - hands-free. Works on your phone between inspections. No typing required.
Voice input on any device
It Talks Back
Hit the speaker icon and the AI reads its answer out loud in a natural voice. Perfect for when you're driving and can't look at the screen. Male or female voice - your choice.
Hands-free, eyes-on-the-road
Ask in plain English and get an answer from your own orders, invoices, and schedule.
See all featuresWorks for Solo Appraisers & Teams
Start solo, scale when you're ready
If You're Solo Right Now
- Simple, clean interface that doesn't overwhelm
- Mobile-friendly - work from anywhere
- Automated invoicing, reminders, and mileage logging
- Professional tools that make you look established
- $99/month flat, unlimited orders
When You're Ready to Grow
- Add unlimited users on Team plan
- Assign orders to different appraisers
- See who's working on what at a glance
- Role-based permissions - contractors see their orders, not your revenue
- Track team performance
- Payroll dashboard tracks what you owe every contractor
- Your office assistant sees the same dashboard you do; they manage orders and invoicing while you're in the field
- Your systems scale automatically
The appraisers who are thriving right now aren't working harder.
They're working with better systems.
While others are still tracking orders in email and planning routes in their heads, organized firms are closing orders faster, getting paid sooner, and logging every business mile to the order it belongs to.
Your Practice Should Be Worth More Than Your Truck
After 25 years, what do you have to show for it?
If your answer is “my reputation”, that's personal goodwill. It walks out the door when you do.
If your answer is “a documented client database, organized financial records, a Google presence generating leads, and systems anyone can operate”, that's enterprise goodwill. It transfers to a buyer.
Appraiser Machine converts one into the other. Every order tracked, every client documented, every invoice recorded, every review collected. It all builds toward a practice that's worth something when you're ready to step away.
Because 25 years of work should be worth something.
Built-In Tools to Find Private Clients
Escape AMC dependency. Finding estate attorneys, divorce lawyers, and CPAs in your market shouldn't require a marketing degree. Appraiser Machine finds them for you, with verified contact information and ready-to-use outreach tools.
Built-In Prospecting Tools
Search for the professionals who need appraisers, get their verified contact info, and export the list or sync it to a CRM, all without leaving the app.
- Search for estate attorneys, divorce lawyers, CPAs in your area
- Get verified contact information automatically
- Export contacts as a spreadsheet or sync them to a CRM like Next Level Pro
- Saved prospects and search history, so you can pull up or re-download any previous search
Included with your subscription, because growing your private client base shouldn't cost extra.
Simple, Transparent Pricing
Every feature included in your plan. One price, no per-order fees, no per-user fees. Pay yearly and get 2 months free.
Solo Plan
Perfect for independent appraisers
billed $990 yearly after your 21-day trial
- 1 User Account
- Unlimited Orders
- Unlimited Clients
- Unlimited Invoices
- Order Management
- Client Database
- Invoicing & Online Payments
- Route Optimization & Mileage Tracking
- Calendar & Scheduling (Google Sync)
- AI Business Assistant (voice + text)
- Analytics & Reporting
- Pre-Submit QC: 145 residential + 71 commercial AI items
- AI Contradiction Detection
- Email Import: forward orders, AI creates them
- Lead Source Tracking with Analytics
- Revision Tracking with Source & Pattern Analysis
- Customizable Dashboard (drag-and-drop)
- Homeowner Walkthrough Surveys (UAD-depth, company-branded)
- Instant Quote Forms (pricing engine, Stripe checkout, AI Chat)
- Auto-Delivery Emails with Payment Links
- Custom Email Templates (invoice, receipt, reminder, overdue)
- Client Portal (magic-link access)
- Custom Fields on Orders
- Mobile Access
- All Integrations Included
- Email Support
Integrations included:
Stripe • QuickBooks • Google Calendar • Outlook Calendar
Because this pays for itself with one less lost order.
21-day free trial · Card required to start · Cancel anytime
Team Plan
For growing firms
billed $1,990 yearly after your 21-day trial
Everything in Solo, plus:
- Unlimited Users
- Team Management Dashboard
- Granular Permissions (13 categories, 3 access levels)
- Auto-Assign Appraiser (coverage, distance, capacity)
- Appraiser Assignment + Comparison Table
- Team Performance Analytics
- Pre-Submit QC Queue: reviewers see AI scores, focus on flagged items
- Commercial QC Mode (auto-detected, 71-item checklist)
- Custom QC Checklists per client: scoped to residential, commercial, or both
- Multi-Order & Split-Client Invoicing
- Sales Commissions + Conditional Commission Rules
- Commission Schedules per appraiser, by role, with property type + fee type overrides
- Appraiser Goals & Coaching
- Payroll Statements (batch email to team)
- Coverage Area Management (state/county selector)
- Priority Support
- Invoice Branding
Because I'm ready to stop being the bottleneck.
21-day free trial · Card required to start · Cancel anytime
Join the Early Adopters
Appraiser Machine is new, and that's the point. Built on modern technology, actively developed, and shaped by real appraiser feedback.
Early adopters get direct access to the founding team. Your input shapes what we build next. And we implement fast.
Cancel anytime · Full access to everything
Frequently Asked Questions
You Became an Appraiser to Be a Professional
UAD 3.6 is required for Fannie Mae and Freddie Mac appraisals submitted to UCDP starting November 2, 2026. Put AI report prep tools to work in your daily workflow and spend less time on repetitive report preparation.
Try it free for 21 days. See for yourself.
Because I want to do appraisals, not manage systems.
Questions?
Response within 24 hours